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Overview
Birlasoft transformed DeBusk’s fragmented finance and procurement operations with Oracle Cloud, accelerating financial close from one month to five days while improving automation, governance, visibility, and scalability.
DeBusk Services Group is a leading U.S. provider of industrial cleaning, maintenance, and environmental services to the energy, petrochemical, and industrial sectors. The company operates more than 130 locations and employs over 4,000 people, generating more than USD 500 million in annual revenue. That footprint is inherently distributed: crews and site managers work across dozens of jurisdictions, tied to multiple legal entities under a single corporate umbrella. A scale like that raises the bar for financial governance. Multi-entity operations cannot run on ad hoc processes without losing visibility into spend, cash position, and compliance exposure, and DeBusk needed enterprise processes that could scale with the business while preserving control and visibility.
Background & Business Challenges
Before the transformation, DeBusk ran finance and procurement through manual spreadsheets and email processes that had outgrown the business they supported. The strain showed up across nearly every function:
- Financial close took nearly one month, leaving leadership working from stale numbers when decisions needed current ones.
- Procurement was decentralized across locations, leaving no consistent vendor or item data to anchor spend analysis.
- QuickBooks, spread across 20 separate versions, could not support DeBusk's multi-entity, high-volume operations at scale.
- Limited system integration and fragmented approvals reduced both efficiency and financial control.
None of these problems was isolated. Decentralized purchasing without a shared vendor and item catalog tends to produce maverick spend: the same part or service bought from different suppliers at different prices, depending on which branch is ordering. Across dozens of sites, this leaves finance without the aggregate view it needs to negotiate terms or forecast cash accurately.
Birlasoft Solution Overview
Birlasoft's engagement centered on three moves: centralize what had been fragmented across 130+ locations, standardize the data and workflows underneath it, and give leadership real-time visibility into spend and cash position. Real-time consolidation depends on sub-ledgers that post directly into a shared ledger rather than nightly batch jobs reconciled by hand – that architecture, not a faster spreadsheet, is what collapses a close cycle. Birlasoft built the procurement and financials workstreams together on Oracle Cloud, so each fed the other rather than operating as separate systems bolted side by side.
Procurement Solution
Birlasoft centralized procurement for 400+ users across DeBusk's 130+ locations, a group now processing 200–300 purchase orders daily through a single platform.
- Automated requisition-to-PO workflows with mobile approvals let field and branch managers clear requests without waiting on a desktop-bound sign-off chain.
- Delegation-of-Authority (DoA) based approval controls route each purchase order to the right approver by role and spend threshold, replacing ad hoc email sign-off.
- Standardized vendor and item master data closed the gap that let the same supplier or part appear differently from one location to the next.
- Multi-entity procurement with location-level accountability rolls up spend across legal entities while individual sites still own their own consumption.
Financials Solution
the finance side, Birlasoft replaced 20 versions of QuickBooks with a single Oracle Cloud Financials environment spanning General Ledger, Accounts Payable, Accounts Receivable, Cash Management, Fixed Assets, Budgets, and Lease Accounting.
- A centralized shared-services model now supports 300–350 finance and operational users, consolidating work that had been scattered across entity-level teams.
- Automated invoice processing through Oracle Intelligent Document Recognition (IDR) handles 300–500 invoices daily, capturing and validating data without manual entry.
- Real-time financial consolidation across entities replaces the batch-driven reconciliation that had stretched close cycles toward a month, helping shorten the close cycle.
- Integrated banking and enhanced reporting through Oracle Smart View give finance teams one source for cash position and management reporting.
Business Benefits Realized
- Enterprise-wide standardization of procurement and finance processes strengthens compliance, control, and audit readiness across every entity DeBusk operates, replacing the entity-by-entity inconsistency that made a clean audit trail hard to assemble.
- Improved spend visibility and governance give finance leaders better cash forecasting, payment disbursement, and working capital management than the old, fragmented, location-by-location view allowed.
- Period for close accelerated from ~30 days to 5 days, putting current financials in front of leadership while decisions are still actionable, rather than weeks after the fact.
- Significant reduction in manual effort across AP, procurement approvals, and reporting frees staff from data entry and reconciliation work, redirecting that time toward analysis instead of transaction processing.
- A scalable, future-ready digital foundation supports DeBusk's continued growth across locations, 20 legal entities, and service lines without forcing another re-platforming effort as the company expands.
Voice of the Customer
“The Oracle Cloud transformation delivered by Birlasoft has fundamentally changed how DeBusk operates. From accelerating our close process and automating critical workflows to improving governance and enterprise-wide visibility, the outcomes have been transformational. Birlasoft combined industry knowledge, Oracle expertise, and a true partnership mindset to help us achieve measurable business value and establish a scalable platform for future growth..
Final words
DeBusk's transformation reflects a pattern across industrial and energy-adjacent service businesses: organizations that have scaled past what spreadsheets and disconnected systems can support are moving to unified, cloud-based platforms before growth outpaces control. For DeBusk, that shift turned a month-long close into a five-day one and built a governance foundation for what comes next.
Are you facing a similar gap between growth and back-office capability? Talk to our experts now to learn how Oracle Cloud transformation can reshape your own operations.